AI-Powered Quotation & Project Delivery Management Platform
From Scope to Verified Proposal. From Award to Efficient Delivery Tracking & Closeout.
Athervia is designed to support your business effectiveness and produce exceptional results:
- Optimise resources and charges
- Assure delivery compliance
- Enhance competitiveness
- Improve business portfolio and income
- Track delivery live at every stage
- Apply AI tools built for engineering scope
Four things change when the scope stops being retyped
The mechanical stages of tendering and mobilisation absorb senior engineering time without contributing engineering judgement. Removing them changes the economics of bidding.
Turnaround
Extraction, structuring and pricing complete without a manual transcription pass, so the interval between tender receipt and a reviewable draft is measured in hours rather than days.
Senior effort redirected
Estimating hours move from document handling to scope judgement. The same team covers more tenders without additional headcount.
A defined, auditable process
Every proposal follows the same sequence with a mandatory review gate. Nothing reaches a client on an unverified assumption, and every line traces to its source clause.
Bid capacity and defensible margin
More tenders answered on a consistent commercial basis, and scope growth after award identified as variation rather than absorbed.
Two applications operating on a single scope record
QuoteFlow governs the bid phase. ProjectFlow governs execution. Both operate on the same scope record, so award does not require the scope to be re-created in a second system.
Tender document to priced proposal
- —Extracts scope items, deliverables and technical requirements from the tender as issued
- —Maps extracted scope to the section structure of your proposal template
- —Applies your rate cards, margin rules and escalation factors
- —Refers unresolved requirements for engineering review prior to submission
Awarded scope to verified closeout
- —Establishes the project plan directly from the approved scope
- —Tracks deliverables and document revision status by project stage
- —Measures schedule and resource performance against the priced baseline
- —Verifies closeout against the contracted scope
Thirteen defined stages, one scope record
Each stage produces a specific output that the next stage consumes. Award transfers the record from QuoteFlow to ProjectFlow without re-entry.
- 01
AI-Powered Scope Analysis
Parsed in the format the client issued. Scope items, clauses and technical requirements are extracted and indexed to their source location, so every entry downstream stays traceable to the original wording.
Indexed scope register - 02
Deliverables & Tasks Identification
Scope resolves into discrete deliverables and the tasks required to produce them. Where depth, frequency or method is unspecified, the item is recorded as unresolved rather than assumed.
Deliverable and task breakdown - 03
Define Resources
Disciplines, competencies and equipment are assigned to each task from your resource structure: who performs the work, and at what grade.
Resource and competency profile - 04
Plan
Tasks are sequenced with durations, dependencies and mobilisation requirements, establishing the schedule position the estimate is built against.
Delivery programme - 05
Estimate
Your rate cards, margin rules and escalation factors apply to the planned effort. Each priced line traces to the rate that produced it, keeping the commercial basis consistent between bids.
Priced commercial position - 06
Verify & Validate
Unresolved requirements are referred for engineering decision alongside their source clause. Submission stays blocked until every item is closed by a competent reviewer.
Cleared review register - 07
Propose
The verified proposal is compiled into your template and released. On award, the approved scope transfers to ProjectFlow without re-entry.
Submitted proposal
- 01
Assess Scope of Work
The awarded scope loads from the approved proposal, retaining traceability to the client's original clauses. The contracted scope becomes the project baseline.
Contracted baseline - 02
Define Deliverables & Tasks
Delivery structure is established from the priced scope, each deliverable linked to the line item that funds it and the stage it falls due.
Delivery structure - 03
Assign Activities
Activities are allocated against the resource profile set at estimate, so delivery is staffed on the basis the work was priced.
Resourced activity schedule - 04
Track Progress
Physical progress, revision status and schedule performance measured against the priced baseline. Scope added after award is recorded as variation, not absorbed.
Progress and variation position - 05
Compile Work
Completed deliverables are assembled with supporting records into the project dossier, indexed against the scope items they discharge.
Project dossier - 06
Deliver Scope
Final acceptance is verified against the contracted scope item by item, with evidence attached, and the project is formally closed out.
Verified closeout
Commercial exposure continues after submission
Products in the proposal automation category are built around the bid phase. In engineering services contracts the more significant commercial exposure arises after award, when delivered scope must be demonstrated against the scope that was priced.
The comparison describes the general capability profile of the proposal automation category and is not a statement about any individual product.
Generation constrained to your source documents
An invented scope item or a misapplied rate carries contractual consequence. Athervia is therefore restricted to the material you supply: the client's tender, your proposal templates and your commercial rate structures, and every element of a draft remains attributable to a source.
Constrained source material
Generation draws on the tender document, your templates and your rate structures. General-purpose knowledge is not used to complete scope.
Attribution to source
Each extracted scope item retains a reference to its location in the client's document, so any line can be verified against the original wording.
Declared uncertainty
Where the tender is ambiguous or silent, the requirement is recorded as unresolved and referred for decision rather than completed by inference.
Mandatory engineering review
Unresolved items prevent submission until closed by a competent reviewer. Technical and commercial judgement remains with your engineers.
Developed for clause-referenced technical tenders
Athervia originates in reliability and asset integrity consulting. The document structures it processes are those issued by operators and main contractors: heavily specified, clause-referenced, and requiring a demonstrated method as well as a price.
Reliability and integrity consultancies
RCM, FMECA, RCA, RAM and safety-critical element assurance scopes, where the technical proposal must establish method as well as commercial position.
Oil, gas and energy contractors
Operator tender packages processed in the format issued, including clause references, specification tables and appended technical requirements.
EPC and engineering services organisations
Multi-stage delivery in which contracted scope and executed scope must remain demonstrably aligned through to final acceptance.
Pricing published in full
Plans begin at $199 per month for a team of five, with both QuoteFlow and ProjectFlow included at every tier and no limit on tender volume. Pricing is stated on this site rather than issued on request, so you can assess the commercial fit before speaking to anyone.
View plansTechnical and commercial questions
Generation is restricted to the material supplied: the client's tender document, your proposal templates and your rate structures. General-purpose knowledge is not used to complete scope. Where the tender is silent or ambiguous on a requirement, the item is recorded as unresolved and referred for decision rather than drafted.
Each extracted scope item retains a reference to its location in the client's document. A reviewer can verify any line against the original wording, including clause number and section, before approving the proposal for submission.
It performs the mechanical elements of proposal assembly: extraction, structuring, and the application of agreed rates. Decisions on scope depth, technical risk and commercial position remain with your engineers. Unresolved items prevent submission until they are closed by a competent reviewer.
Rate cards, proposal templates and client tender documents remain your data. They are used to produce your proposals and projects. They are not used to train a shared model.
Athervia occupies the interval between them, from receipt of a tender document through to establishment of the project. That interval is generally bridged manually at present, by reconstructing the awarded scope in a separate system.
Evaluate Athervia against a completed bid
The most reliable assessment is a tender you have already priced manually. Process the same document through Athervia and compare the resulting scope breakdown, pricing basis and flagged items against your own.