AI-Powered Proposal Automation
for Engineering Tenders
QuoteFlow brings scope analysis, estimating, pricing and technical response into one platform. Turn any tender document into a structured, priced proposal with source traceability, automated rate application and AI-powered review at every stage of the bid.
And the scope you price here becomes the project you deliver in ProjectFlow, no rebuilding on award.
Built for how tenders actually arrive
- Any format
PDF, Word or spreadsheet, with clause numbering and appendices intact.
- Your rates
Your rate cards, margin rules and escalation factors applied consistently.
- Traceable
Every scope item links back to the clause in the client's document.
- Reviewed
Unresolved requirements block submission until an engineer closes them.
- Your template
Output follows your own proposal structure, not a generic layout.
A tender document enters. A structured, priced draft returns.
Extraction, structuring and pricing complete without a preparatory transcription pass. The output states what was resolved from the document and what requires engineering decision before the proposal can be released.
Three things that change how you tender
Intelligence to price with, automation to remove the transcription, and a review gate that keeps every submission defensible.
Price on evidence, not recall
See win rates by scope type, margin by discipline and where past bids were under-priced. QuoteFlow shows the commercial history behind every rate so the next tender is priced on what actually happened, not on memory.
Bid more without hiring
Extraction, structuring and rate application run automatically, so a tender that took two days of senior time takes an afternoon. The same team covers more opportunities in the same week.
Submit with confidence
Every scope item carries its source clause, and anything ambiguous is flagged before it reaches the client. Reviewers see exactly what was inferred and what was stated.
Seven stages, with review at every point of commercial risk
QuoteFlow performs the mechanical elements of proposal assembly. Decisions carrying technical or commercial consequence are referred to a reviewer. Select any stage below to see what it produces.
- 01
AI-Powered Scope Analysis
Parsed in the format the client issued. Scope items, clauses and technical requirements are extracted and indexed to their source location, so every entry downstream stays traceable to the original wording.
Indexed scope register - 02
Deliverables & Tasks Identification
Scope resolves into discrete deliverables and the tasks required to produce them. Where depth, frequency or method is unspecified, the item is recorded as unresolved rather than assumed.
Deliverable and task breakdown - 03
Define Resources
Disciplines, competencies and equipment are assigned to each task from your resource structure: who performs the work, and at what grade.
Resource and competency profile - 04
Plan
Tasks are sequenced with durations, dependencies and mobilisation requirements, establishing the schedule position the estimate is built against.
Delivery programme - 05
Estimate
Your rate cards, margin rules and escalation factors apply to the planned effort. Each priced line traces to the rate that produced it, keeping the commercial basis consistent between bids.
Priced commercial position - 06
Verify & Validate
Unresolved requirements are referred for engineering decision alongside their source clause. Submission stays blocked until every item is closed by a competent reviewer.
Cleared review register - 07
Propose
The verified proposal is compiled into your template and released. On award, the approved scope transfers to ProjectFlow without re-entry.
Submitted proposal
Defined limits on automated output
Much of the risk in AI-assisted proposals originates in systems that express confidence where the source material does not support it. The following constraints are stated explicitly.
Scope is never inferred
A requirement absent from the tender document does not appear in the proposal.
Commercial position is not set
Configured rates and margin rules are applied. The value of the engagement remains a decision for your organisation.
Submission requires closure
Referred items must be closed by a competent reviewer before a proposal can be released.
Estimators and proposal managers in engineering services
Reliability, asset integrity and production assurance scopes, including RCM, FMECA, RCA, RAM and safety-critical element assurance, together with the broader technical tender packages issued by oil, gas and energy operators. These documents are clause-referenced and heavily specified, and require a demonstrated method alongside a commercial response.
Common questions
Tender documents are commonly issued as PDF, Word or spreadsheet files containing clause-numbered requirements, specification tables and appendices. QuoteFlow processes them in the form the client issued, without requiring a cleaned or restructured version.
QuoteFlow works from your existing template and section structure. The intended result is a draft in the format your organisation already submits, rather than a generic layout requiring reformatting.
Rate cards, margin rules and escalation factors are configured once. They are then applied consistently to extracted scope on every bid, and each priced line remains traceable to the rate that produced it.
Incomplete specification is the normal condition of a tender rather than an exception, and it is handled explicitly. Where a requirement cannot be resolved from the document, the item is recorded as unresolved and referred for decision. It is not completed by inference.
Assess QuoteFlow against a completed bid
Submit a tender your team has already priced manually and compare the resulting scope breakdown and pricing basis against your own.
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